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Tuesday, 29 September 2015 05:14

Office 365 Groups

Written by Louise Fahys
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groups building blocks

Office 365 groups are designed to help users stay connected to discussions, events, and content from anywhere and on any device.  Users can easily join different groups, where they can have conversations with their coworkers about projects, collaborate on files and set and view meeting times on a group calendar.  Groups take the disorder and confusion out of working with colleagues on different projects.

 

Groups

Groups can either be public or private. Public groups allow anyone in an organization to easily view the content and conversations being shared within the group, and simply join that group if the information interests them. However, if a group wants has concerns over privacy, they can choose to be private. This group can still send and receive messages from people outside the group, but will not allow any nonmembers to see what conversations or content is being shared within the group.

Take notice that Office 365 Groups are available to many of the Office 365 plans, but not all of them.  Groups are available in E1-E4, A1-A4, G1-G4 plus Business Essentials and Business Premium plans, Business, Small Business Premium and Midsize Business plans and Kiosk plan.

 

Creating Groups - (To create a group, you must have a license for Exchange Online)

1.       Sign into Office 365 and go to either Mail, OneDrive, Calendar, or People.

2.       Place your cursor over the group navigation pane, and click “+”.

3.       Enter a name for the group in Choose a Name.

4.       Change the URL and the email address by going to the Group ID box and clicking Edit. Enter the name you want to show up on for your URL and group email address.

5.       Enter a detailed description of the group in the Add a description box.

6.       Based on your preferences, go to the Privacy box and either select Public or Private.

7.       If you wish to enable calendar and email event subscriptions, click on Subscribe members so they receive group conversations in their inbox.

8.       Click Create.

9.       Choose either to add members now or later.

§  Now – Enter a name in the Add members box, and select the person you wish to add. Once all members are selected, click ADD.

§  Later – Click NOT NOW.

 

Joining and Leaving Groups

·         Finding and Joining a Group

1.       Sign into Office 365 and go to either Mail, OneDrive, Calendar, or People.

2.       Go to the Groups tab on the left, and click on Browse Groups.

3.       Browse through the groups or enter search criteria in the search all groups box.

4.       You can view a list of the member of each group by clicking the name and then Members, or you can view basic information by clicking the name and then Info

5.       When you find a group you want to join, click on the name and click Join.

6.       If the group is private, enter the reason you would like to join and click Send Request

·         Leaving a Group

1.       Sign into Office 365 and go to either Mail, OneDrive, Calendar, or People.

2.       Go to the Groups tab and click on the group you wish to leave.

3.       Click on More actions icon, and then choose Leave.

 

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Tagged under Groups, Office 365

Louise Fahys

Louise Fahys

"My passion is to take ideas and build them into software solutions that help people." Louise has over 20 years of business and technical experience including project management, website design, architecture and implementation. Louise has helped start and run several interactive sites for sports organizations and businesses.

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