The Complete Guide to Corporate Intranet Providers

Are you an IT administrator who is looking for a comprehensive list of all of the top intranet software solutions available, but are having trouble keeping track of their various strengths and weaknesses? Try taking a look at the Megalist below: in no particular order, 16 of the top intranet solutions with their main pros and cons listed for your convenience!

Pros Cons
Igloo Intranet
  • Intuitive interface
  • Simple and quick to set up
  • Create many different types of sites
  • Expensive for small-to-mid sized firms
  • Limited support for SAML and LDAP authentication methods
  • No support for multi-languagesites
  • Few advanced project management features
SharePoint
  • Can create different libraries based on the type of content
  • Make use of multiple sites for your team
  • Extensive permissions and versioning features
  • Easily control access for different types of viewers
  • Savable searches help streamline processes
  • Ability to use Office 365 tools from within SharePoint/easily send documents to SharePoint libraries
  • Included with Office 365 subscription
  • Expand features with Microsoft Add-in store
  • iPhone and Android access with the SharePoint app
  • Training may be needed to learn more advanced SharePoint features
Basecamp
  • Simple to use
  • Strong team discussion platforms and document management features
  • Rarely updated
  • Excellent service and user support
  • Missing advanced project management features
  • No easy form-entry for onboarding new clients, projects, etc.
  • Expensive for small businesses
  • Some problems with uploading image links
Oracle WebCenter Content
  • Content Management
  • Supports multiple sites
  • Developer tools
  • Oracle support during configuration and development
  • Product is very costly for small firms
  • High level of expertise needed to use this tool
  • Charge maintenance and renewal fees
Box
  • Share and manage files
  • File versioning capabilities
  • Easily share files internally and externally
  • Permissions options available
  • Can be integrated with Microsoft Office
  • Infrequent feature updates
  • No way to make frequently used files accessible
  • Can be difficult to search for certain files depending on folder structure
  • Can accidentally delete or lose files while using the Sync feature
Kentico
  • Easy-to-use and user friendly
  • Very powerful and flexible system
  • Easy to personalize site
  • Enable tools for additional functionality, such as newsletters,forums, etc.
  • Difficult to embed certain files into some article types
  • Mobile version unresponsive
  • Difficult to add additional back end users
  • Can be slow at times depending on user volume
SiteFinity
  • Abundant Features
  • 24/7 support
  • Widely Supported
  • Premade Themes
  • Complicated/High Learning Curve
  • Expensive for smaller businesses
Agility
  • Relatively Simple CMS
  • Training Services
  • User created content
  • Flexible
  • Only custom made themes
  • Not widely recognized
Unily
  • Built on the SharePoint/Office 365 platform
  • Visually appealing, clean design
  • Creates all standard Intranet site features out-of-the-box (very little setup)
  • Designed for both mobile and desktop users
  • Must have SharePoint/Office 365 to use
  • Extremely expensive (starts at $4495/month)
Mura CMS
  • Free, open source software with a dedicated community
  • Easy to expand databases with custom data fields
  • Easy to use for basic needs
  • Multilanguage support
  • Works well with other platforms (Lucee and Adobe)
  • Very steep learning curve to use more advanced features (requires learning a code language)
  • Few themes, plugins, or templates
  • Documentation has no index/keywords so searching can be difficult
Liferay
  • Free and open source software with large community
  • Easy install/setup
  • Highly customizable to project requirements
  • Provides SSO integration like LDAP and CAS
  • Easily organize between Users, Roles, and Sites
  • Poor documentation (difficult to find information on many aspects)
  • Lacks certain secure transaction features
  • Developer with strong skillset a requirement
  • License purchase necessary for enterprise edition (gives extra features and support)
Neos CMS
  • Open source, free software
  • Built on PHP framework, uses MySQL database
  • Simplified content editing (two-click publishing)
  • One-click access to SEO metadata and media libraries
  • Very complex in certain areas
  • Weak documentation
  • Growing community, but still small compared to other Content,Management Systems
Ovidentia
  • Free, open source software
  • Emphasis on both content management and collaboration
  • Task Management, Project Management, wiki, and versioning features integrated into core install
  • Modules available for additional features
  • France-based company so documentation may need to be translated
  • Limited usership/online reviews so documentation and support may be rudimentary
ikno
  • Cloud-based intranet solution
  • Focus on connecting companies with multiple offices and remote workers
  • Search files, comment and discussion board, calendar features
  • Free 24/7 technical support
  • Special pricing options for non-profits
  • Companies with SharePoint can link documents to ikno
  • Priced on user/month schedule (first 50 users is $250 per month, then $5 per user/month)
  • Limited documentation/development capabilities (focused on creating a simple, easy to use package)
Joomla
  • Open source software
  • Large forum-based community support
  • Simple installation and configuration
  • Thousands of extensions and designs available
  • User-friendly template creation and object-based content management
  • Lacks many rights management and approval process features
  • Advanced extensions can be pricey
  • Certain extensions may have to be implemented manually
  • Complex advanced features
Drupal
  • Modular, open source software
  • Strong community and documentation
  • More than 36,000 extension modules
  • Thousands of distributions as a complete solution for typical applications
  • Supports multi-domain management
  • Complex configuration due to lack of backwards compatibility
  • Slim basic install requires lots of extra installations for certain features
  • Module installation only possible via FTP
WordPress
  • Most-used open source CMS
  • Large user community with many themes, plugins, extensions
  • Intuitive user interface
  • Easy install and setup
  • Full CMS capabilities require additional extensions
  • Plugins frequently have security gaps
  • Unstable and low performance with high traffic sites
  • Frequent security updates require additional administrative effort

Free Quiz to Find Your Intranet Solution

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